Day: April 27, 2017

Bank Audit Sundries and Suspense Accounts

  • In case of stationery and stamps the auditor should check the control on custody and issue of stationery items, stamps The auditor should review the process and registers for the same. Stationery items will also include Term deposit receipts drafts, pay orders, cheque books, traveler cheques, Gift Cheques etc.
  • The auditor should offer the suggestions for better control in maintenance and use of stationery.
  • The instances of lost or missing stationery should also be mentioned in the report.
  • In case of Sundries and Suspense Accounts, the auditor should obtain the details of agewise analysis of pending entries in the account, inquire about reason for entry being pending for unreasonable period and assess the position of recoverability of the amount. The auditor should exercise his judgment about making necessary provision against such amounts.
  • In case any unusual items are notices while perusing the account, the auditor should report the same.
  • The auditor should not restrict his checking only to the pending entries, but he should also look into the entries which are squared off during the audit period.

Liabilities – Deposits

  • A deposit accepted from the public is a liability for the bank. Inoperative deposit accounts could be viewed as one of the fraud prone areas. Therefore, there are certain guidelines for operations in inoperative accounts. The auditor should see whether operations in inoperative accounts are carried out as per the guidelines issued. In case the guidelines are not followed, the details of deposits should be given name of the party, the amount due, the due date, the nature of the deposits etc.
  • The auditor should also review the deposit accounts both operative and inoperative to find out whether there are any unusual large movements (whether increase or decrease) in the aggregate deposits held at the year end. In such situation, the explanation from the branch management should be obtained. The movements without proper explanation should be reported in LFAR.
  • The auditor should obtain a list of overdue/ matured deposits at the end of the year. The amount of overdue/matured deposits should be mentioned in LFAR.

Other Liabilities – Bills payable, Sundry Deposits etc.

  • The auditors should obtain age wise details of pending entries in bills payable, sundry Deposits Accounts from the branch management.
  • The details obtained should be scrutinised to find out whether there exists any unusual items or material withdrawal/debits; The auditor should take appropriate view on such items.

Contingent Liabilities

  • The auditor should see that there exists a system which gives a reasonable assurance that all contingent liabilities are identified and properly disclosed.
  • The auditor should mention the list of major items of contingent liabilities (Other than constituent’s liabilities such as guarantees, Letters of Credit, acceptances, endorsements, ) not acknowledged by the branch.
  • The auditor should also obtain representation from branch management that all contingent liabilities have been disclosed and that the disclosed contingent liabilities do not include any contingencies which are likely to result in a loss and which therefore, require consequent adjustments of assets and liabilities.

Profit and Loss Account

  • The auditor should review the system at the branch to compute the discrepancy in interest, discounts or commission and for timely adjustment thereof. The Auditor should see the guidelines of controlling office in this regard.
  • The interest and commission should be checked on test check basis to find out whether there exists proper system to compute them correctly.
  • The income recognition Norms issued by the RBI should be followed at the branch. The auditor should report any deviation in that regard.
  • The report should also mention whether there is a system to estimate and provide interest accrued on the overdue/matured deposits.
  • The auditor should carry out the analytical procedure to find out whether there are any divergent trends in major items of income or expenditure. A suitable explanation should be asked for any divergent trend from the branch management. In case the auditor is not satisfied with the explanation he should mention the same in his report with proper details for the said divergent trend.

 

Books and Records

  • In most of the situations, nowadays, the books are maintained in the computerised environment.
  • If the books are maintained manually, the auditor should peruse them to find out whether they are maintained properly. The balancing is done and it is properly inked out. The books are to be authenticated by proper signatory at the branch.
  • In respect of computerised environment, the hard copies of certain accounts should be printed regularly.
  • The auditor should also mention the extent of computerisation and adequacy of the access and data security measures and other internal controls.
  • The auditor may review the process of creation of new logins, change of password the administrative control to access different files or reports through computerised system. There should be maker checker system.
  • Updating of the master data should be under supervisory control. The modification in the master data should be registered to Branch Manager only.
  • The auditor should also review the contingency
    and disaster recovery plan for the computer system. Timely backups, offsite backups, should be reviewed to understand the backup procedure.
  • The auditor should also mention any suggestion for efficient operation of the computer system.

Reconciliation of control and subsidiary Records

  • The auditor should see whether the subsidiary records are tallied with the control accounts. In case there are differences the same should be reported. He should also mention the date upto which the control and subsidiary records are balanced.

Inter branch Accounts

  • Normally, the inter branch transactions are passed through Head office account. The balance in Head Office Accounts as shown in the statement should be in agreement with the Head office Account in General Ledger. In case of any difference, the reconciliation statement should be obtained. The pending entries should be scrutinised to report whether there is a system of responding the entry promptly.
  • The outstanding debit entries in the Head office

 

 

 

rHAL Expression of Interest for Appointment of Internal Auditors For the period 01st April 2015 to 31st March 2017 for HAL Bangalore complex,

Helicopter Complex and Design Complex, Bangalore

Hindustan Aeronautics Limited (HAL) is a Public Sector Undertaking under the Administrative control of the Ministry of Defence. Bangalore Complex, Helicopter Complex and Design Complex are three of the five Complexes under HAL. These Complexes are engaged in the Design, Manufacture, Repair, Overhaul of Aircraft/Helicopters/Engines and Aircraft accessories. These Complexes have an annual turnover in excess of Rs. 6000 Crores for the year 2013-14.

These Complexes are in the process of appointing CA firms for carrying out the Internal Audit function for each Division / Office separately for the period from 1st April’ 2015 to 31st March’2017). Keeping with the requirements of transparency and equality of opportunity, the HAL Bangalore Complex is seeking to make these appointments on the basis of tenders benchmarked against a minimum viable offer. Interested CA firms may please visit the HAL website at www.hal-india.com under tenders of Aircraft Division for more details and information on how to apply.

For Hindustan Aeronautics Ltd H.K.Prakash

DGM(P&S)-Aircraft, Bangalore

Bank Audit Balances with RBI, SBI and Other Banks

  • Normally, the global Insurance Policy for cash- in-custody or cash-in-transit is taken at the head office level. The head office of the bank normally sends confirmation to that effect to the branches.
  • The branch should hold cash in joint custody of the cashier and the Branch Manager. The Branch Manager is also expected to verify the cash periodically and put his signature to that effect. The auditor should report whether these directions are followed properly or not.
  • Apart from answering the questions in the LFAR format the auditor should comment on identification and disposal of soiled notes, counterfeit notes, stapling of notes, use of ultra violet lamps, Note counting machines,

Balances with RBI, SBI and Other Banks

  • In case the branch maintains the account with RBI, SBI or any other bank, the auditor should see whether the reconciliation statement for the year-end balances is prepared or not.
  • He should peruse the reconciliation statement and find out the long outstanding entries in the statement. An explanation from the branch for pending entries should be obtained. In case any revenue item is required to be adjusted or written off in the accounts, the same should be reported in the LFAR.
  • The auditor should give the details of entries outstanding in the Reconciliation statement which are outstanding for more than six months, with specific details of outstanding entries for more than one year. The auditor may ask the bank to compile such information and verify the same before giving it in the LFAR.
  • The continuous failure of the branch to obtain the balance confirmation certificates and/or preparing reconciliation statements should also be reported in the LFAR.

Money at call and short Notice

  • Normally, money at call and short Notice are accounted for at the treasury department, Headoffice. However, in case such transactions are located at the branch, the auditor should examine the balances held at the branch with reference to the general or specific authority and instructions/ guidelines from the controlling authority. The cases of non-compliance of relevant instructions should be reported, including unauthorised deposits or deposits in excess of authorised limit.
    • It is also important to see whether the income has been booked properly or not.
    • The yearend balance should be confirmed with the third party confirmation.

    Investments

    • There are separate questionnaires for the branches in India and for branches outside India. Though the reporting is to be done separately, the points to report are more or less the same.
    • The auditor should obtain a certificate from the branch regarding investments held by the branch on behalf of the head office. The auditor should verify the security physically. In case the security is not available physically, the holding certificate/ confirmation to that effect should be obtained. The income on investment should be reported to the head office. The auditor should see that accounting of such income is done properly.
    • The matured investments should be encashed and the RBI guidelines for valuation should be followed properly. In case of any deviation, the auditor should report the same. For valuation of investment, the auditor should refer to the master circular on “Prudential Norms for Classification, Valuation and Operation of Investment portfolio by banks” issued by the RBI.
    • The auditor should find out the unserviced investment and report the same, whether it could be considered as non performing investment (NPI).

    Advances

    The reporting under advances is to be done under four broad categories viz. Credit Appraisal, Sanctioning and Disbursement, Documentation, Review/ Monitoring and Supervision. Since this topic is dealt separately, the aspects of verification and reporting on Advances are not elaborated in this article.

    Other assets

    • The Balance Sheet of the bank contains residual items about the assets which are not specified above, such as Stationery and Stamp, Sundries, Suspense A/c